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ZONTA FUNDRAISING MEETING
OCTOBER 7, 2003
AT LANCASTER SENIOR HIGH SCHOOL
ATTENDANCE: AMHERST: Peg Brunton; AURORA: Ann Everts and Sally Davis; BUFFALO: Vivian Cody and Irene (Toni) Majchrzak; CHEEKTOWAGA-LANCASTER: Gabriella Sciolino and Mary Lou Ardino; CLARENCE-NEWSTEAD: Juhree Polkowski; GRAND ISLAND: Barbi Lare; KENMORE: Karen Fritsch and Pat Means; LOCKPORT: Janet Howard; NIAGARA FALLS: Barb McManus; ROCHESTER- Edna Silvernail and Nancy McCulloch; ROSWELL: Claire Daigler and Joanne Janicki; TONAWANDA: Helen Byrnes and Judy Miller.
The Meeting was called to order by Co-Chair Janet Howard at 6:00 PM.
Reading of the minutes of the last meeting was waived. A motion was made by Barbi Lare to approve the minutes and was seconded by Janet Howard. Pat Means reported that the minutes are on the website for everyone to read.
TREASURERS REPORT: Treasurers report was given by Edna Silvernail and recorded for audit. Edna Silvernail reminded all clubs that they should have already submitted their $100.00 seed money. It was due in September, and she has only received it from a four clubs.
COMMITTEE REPORTS:
PR Pat Means reported that Channel 4 would not be able to be our media sponsor this year. It was suggested that we approach Susan Banks to be our honoree, and emcee Joanne Janicki suggested that we approach Channel 7 as a package deal as our media sponsor, honoree and emcee.
CORPORATE SPONSORSHIP: Peg Brunton reported that a meeting was held on September 18, but only one person, Mary Lou Ardino attended, besides Peg Brunton and Marilyn Lippard. She reported that the letterhead and corporate sponsorship letter is on the website. Another meeting is scheduled for Wednesday October 29, at Toni Majchrzak’s office, American Express IDS Life Insurance of WNY, Suite 2, at 6622 Main St, Williamsville, NY, at 5:30 PM. An invitation will be issued to all Club Presidents to attend. It was again brought up that every club needs to help on this committee for the event to be a success.
SEA OF FLAGS: Karen Fritsch reported that the Sea of Flags Letter is on the website and she will have copies for the next meeting.
PROGRAM BOOK: Juhree Polkowski reported that her club, Clarence-Newstead is folding. Therefore, another club is needed to help on the committee.
RECEPTION: Gabe mentioned that she has a hard time asking the school board for permission for wine to be served at the reception, as this facitlity is supposed to be a drug and alcohol free school. Pat Means will check with the School Superintendent to see if alcohol will be allowed. Edna mentioned that we only made about $100 in sales, and maybe we could serve non-alcoholic beverages only. Barbi Lare reported that Grand Island will be helping on the Reception Committee.
TICKETS: Pat Means is checking with printers for the best price on printing.
RAFFLE: Pat Means reported that she has been in contact with Fucillo Chevrolet to ask for a car to be donated for our raffle. She will keep us appraised of her findings.
50/50: No report.
OLD BUSINESS: No old business.
NEW BUSINESS: Claire Daigler reported that our picture was in the Roswell Annual Report, and that an article was in the ROSWELLNESS Magazine, with our donation listed.
Pat Means reported that we need to set up an ad structure so when we approach the sponsors, we will know what they are being offered to contribute. We have to set up separate prices for covers so if we don’t get a big sponsor who will get a cover as part of their package, we can sell it separately. Claire Daigler said she will send us a copy of the program book from Bosom Buddies so we can see what they did and maybe use it as a sample.
Janet Howard reported that we have received the sanction letter from Roswell Alliance giving us permission to hold the event.
The next meeting will be held at Magruder’s on November 6, 2003, dinner at 6:00 PM and meeting at 6:30 to give people that work until 5:00 to get there in time to join us for dinner. Karen Fritsch reported that she will be out of town for the next meeting. Peg Brunton offered to take the minutes of the meeting for her.
At 6:30 Gabriella took us on a tour of the facility. Pat Means reported that the capacity of the facility is the same as the Mount was, 1056 seats, and that all seats will be reserved. The layout of the auditorium is the same as the Mount. The piano can be wheeled to the stage. There are steps on either side of the stage for ease access.
There are steps that can be put in front of the stage if they are needed by Mary Kate The Sea of Flags will be in the atrium and then moved into the auditorium or the cafeteria. Gabriella reported that there is plenty of parking, with 3 parking lots. She will also check to see if the rear doors of the school can be made available, and if so will get the girls from the Z Club to help out at those doors. Pat Means reported that there will be directions to the facility printed on the back of the ticket.
It was agreed that the facilities were ideal for our event.
Meeting was adjourned at 7:05 PM.
Respectfully submitted,
Karen Fritsch
Committee Secretary |
